Email Signatures
While there are no University-wide standards regarding email signatures (with the exception of the use of the Husky Dog logo), schools, colleges, departments, or individuals may choose to utilize a consistently styled and professional signature. Please review our recommendations for setting up an email signature through Outlook.
Instructions for Email Signature Implementation
Mac
- In Outlook choose Settings
- Under E-mail, click Signatures
- You will get a window where you can edit your signature.
Optimal font size for a Mac is 11pt.
PC
- In Outlook, File choose Options
- Under Options, click Mail, then click Signatures
- Create a new or edit an existing signature.
Optimal font size for a PC is 11pt.
Email Signature Generator
This is a quick and easy tool that allows the UConn community to promote and reinforce our brand identity when sending emails.
How To Use
- Fill in the form fields you wish to include in your signature. As you type, a preview will be displayed.
- Select the format option you'd like to use by clicking the "Select Example Contents" button below.
You must individually set your email signature if you use different methods to access your email.
- Copy the email signature formatting you want.
- Go to Outlook, Settings, choose Signatures.
- Choose Add or Edit. Paste email signature. Save.
- Copy the email signature formatting you want.
- In your browser open Outlook, choose View, then View Settings.
- Under Settings make sure you are choose Mail, then choose Compose and Reply.
- Add or Edit new signature. Paste email signature. Save or exit out of the Settings dialog box.
- Create signature on the brand.uconn.edu/guidelines-usage/email-signatures/ on your phone.
- Copy the email signature formatting you want. Note, your phone may not highlight your selection with the button, but you can still copy it by tapping the signature and choosing "Copy".
- Open the Outlook app on your phone. And tap your user icon in the top left hand corner. Choose the gear icon, to the bottom of the fly-out menu.
- Choose Signature. Paste email signature. Save and Exit Settings.
Email Signature Generator
UConn Health Email Signature Guidelines
The presentation of your email signature is just as important as letterhead and business cards. It is recommended that faculty and staff use one of the following standard email signature templates.
Copy and paste a sample template from the downloadable instructions.pdf into the email signature feature in your email account, then replace the generic information with your own. Be sure to keep the formatting used in the sample.
Overall Email Signature Do's and Don'ts
- When you customize the signature with your personal information, please be sure to adhere to the existing layout, formatting, and text attributes.
- When writing UConn, please use mixed case and never all caps (i.e. UCONN).
- Do not alter the font size or color of your contact information.
- No additions to the email signature are allowed, such as quotations, logos, icons (including social media), or other images. Image files don't render on all email clients and come through as potentially large attachments in the receiver's email.
- The email background should be all white (no graphics or colors of any kind permitted).
Examples
Your Name
Title
Department | UConn
XXX North Eagleville Road, U-XXXX
Storrs, CT 06269-XXXX
Office: 860-486-XXXX | Cell: 860-486-XXXX
uconn.edu (optional)
Your Name
Pronouns (e.g., she/her/hers) (optional)
Title
Department | UConn
Office: 860-486-XXXX | uconn.edu (optional)
Your Name
Title
Department | UConn Health
263 Farmington Avenue, Farmington, CT 06030-XXXX
Office: 860-679-XXXX | Cell: 860-679-XXXX | Fax: 860-679-XXXX
health.uconn.edu (optional)
Your Name
Pronouns (e.g., she/her/hers)
Title
Department | UConn Health
263 Farmington Avenue, Farmington, CT 06030-XXXX
Office: 860-679-XXXX | Cell: 860-679-XXXX | Fax: 860-679-XXXX
health.uconn.edu (optional)